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California Code of Regulations
Title 17, Division 2
Chapter 3 - Community Services
SubChapter 4 - Residential Services and Quality Assurance Regulations
Article 10 - Records Maintenance
§56059. Residential Services Records.
§56059. Residential Services Records.
 
(a) Each Service Level 2, 3 and 4 facility shall maintain individual consumer files, and a facility file.
(b) Individual consumer files shall contain the following:
(1) Current emergency information, including names, addresses and telephone numbers of the consumer's authorized representative and pharmacy;
(2) Recent consumer photograph and physical description;
(3) Consumer inoculation records and TB clearance;
(4) Consumer allergy record;
(5) Signed consent for release of information form(s), if any;
(6) Current IPP in accordance with Section 56022 ;
(7) Consumer notes pursuant to Section 56026 ;
(8) Quarterly or semi-annual reports pursuant to Section 56026 ;
(9) Copies of SIRs prepared as required by Title 17, California Code of Regulations, Section 54327(b) ; and
(10) Current information provided by the regional center pursuant to Section 56017 (b).
(c) The facility file shall contain the following:
(1) All items specified in Section 56013 ;
(2) QA Evaluation reports pursuant to Section 56052 ;
(3) CAPs, pursuant to Section 56056 ;
(4) A weekly staff schedule which specifies the number of staff in the facility during each hour of each day;
(5) A weekly schedule which specifies the number of consumers in the facility during each hour of each day;
(6) Personnel and training records that verify compliance with Sections 56033 , 56034 and, if applicable, 56034.1 which shall include, but not be limited to:
(A) The date on which the direct care staff was hired;
(B) The date on which the direct care staff's employment was terminated.
(7) A copy of any direct care staff's written notification regarding challenge or competency testing pursuant to Section 56033 (b) or (d).
(8) Each written approval issued by the Department authorizing the use of Welfare and Institutions Code Section 4681.4(a) or (b) rate increase funds for a purpose other than those specified in Section 56932 (a)(1) through (3); and
(9) For a Foster Family Agency (FFA):
(A) A copy of any approved FFA request for a waiver required by Section 56034.1 ;
(B) A copy of the regional center's written approval of the FFA's request for a waiver; and
(C) A copy of any decision by the Department regarding any FFA appeal pursuant to Section 56034.1 (f).

Note
Authority cited: Sections 4681.1, 4695.2(e) and 4748, Welfare and Institutions Code. Reference: Sections 4648.1, 4681.1, 4695.2, 4742 and 4745, Welfare and Institutions Code.
History
1. New section filed 1-14-91; operative 2-13-91 (Register 91, No. 14).
2. New subsection (b)(11)(A) and amendment of NOTE filed 11-4-91 as an emergency; operative 11-4-91 (Register 92, No. 8). A Certificate of Compliance must be transmitted to OAL 3-3-92 or emergency language will be repealed by operation of law on the following day.
3. New subsection (b)(11)(A) and amendment of NOTE refiled 3-4-92 as an emergency; operative 3-4-92 (Register 92, No. 15). A Certificate of Compliance must be transmitted to OAL 7-2-92 or emergency language will be repealed by operation of law on the following day.
4. Certificate of Compliance as to 3-4-92 order including amendment of subsection (b)(11) and repealer of subsection (b)(11)(A) transmitted to OAL 6-25-92 and filed 8-4-92 (Register 92, No. 32).
5. Amendment of section filed 9-20-93 as an emergency; operative 9-20-93. Submitted to OAL for printing only pursuant to Chapter 722, Statutes of 1992, Section 147 (Register 93, No. 39). These regulations shall not be repealed by the Office of Administrative Law and shall remain in effect until revised or repealed, as appropriate.
6. Amendment of section filed 11-23-94; operative 11-23-94 (Register 94, No. 47).
7. Editorial correction of History 5 (Register 94, No. 47).
8. Change without regulatory effect amending subsections (a), (b)(7) and (c)(3) filed 6-19-95 pursuant to section 100, title 1, California Code of Regulations (Register 95, No. 25).
9. Amendment of subsection (b)(9) and Note filed 6-29-98 as an emergency; operative 6-29-98 (Register 98, No. 27). A Certificate of Compliance must be transmitted to OAL by 10-27-98 or emergency language will be repealed by operation of law on the following day.
10. Amendment of subsection (b)(9) and Note refiled 10-20-98 as an emergency; operative 10-27-98 (Register 98, No. 43). A Certificate of Compliance must be transmitted to OAL by 2-24-99 or emergency language will be repealed by operation of law on the following day.
11. Amendment of subsections (c)(5) and (c)(6), new subsections (c)(6)(A)-(c)(9), and amendment of Note filed 12-31-98 as an emergency; operative 12-31-98 (Register 99, No. 1). A Certificate of Compliance must be transmitted to OAL by 4-30-99 or emergency language will be repealed by operation of law on the following day.
12. Certificate of Compliance as to 10-20-98 order transmitted to OAL 12-31-98 and filed 2-17-99 (Register 99, No. 8).
13. Amendment of subsections (c)(5) and (c)(6), new subsections (c)(6)(A)-(c)(9), and amendment of Note refiled 5-11-99 as an emergency; operative 5-11-99 (Register 99, No. 20). A Certificate of Compliance must be transmitted to OAL by 9-8-99 or emergency language will be repealed by operation of law on the following day.
14. Amendment of subsections (c)(5) and (c)(6), new subsections (c)(6)(A)-(c)(9), and amendment of Note refiled 9-9-99 as an emergency; operative 9-9-99 (Register 99, No. 37). A Certificate of Compliance must be transmitted to OAL by 1-7-2000 or emergency language will be repealed by operation of law on the following day.
15. Reinstatement of section as it existed prior to 9-9-99 emergency amendment by operation of Government Code section 11346.1(f) (Register 2000, No. 2).
16. Amendment of subsections (c)(5) and (c)(6), new subsections (c)(6)(A)-(c)(9), and amendment of Note filed 1-14-2000 as an emergency; operative 1-14-2000 (Register 2000, No. 2). A Certificate of Compliance must be transmitted to OAL by 5-15-2000 or emergency language will be repealed by operation of law on the following day.
17. Repealer and new section filed 3-13-2000 as an emergency; operative 3-13-2000 (Register 2000, No. 11). A Certificate of Compliance must be transmitted to OAL by 7-11-2000 or emergency language will be repealed by operation of law on the following day.
18. Reinstatement of section as it existed prior to 3-13-2000 emergency amendment by operation of Government Code section 11346.1(f) (Register 2000, No. 30).
19. Repealer and new section filed 7-26-2000 as an emergency; operative 7-26-2000 (Register 2000, No. 30). A Certificate of Compliance must be transmitted to OAL by 11-27-2000 or emergency language will be repealed by operation of law on the following day.
20. Repealer and new section refiled 11-27-2000 as an emergency; operative 11-27-2000 (Register 2000, No. 48). A Certificate of Compliance must be transmitted to OAL by 3-27-2001 or emergency language will be repealed by operation of law on the following day.
21. Certificate of Compliance as to 7-26-2000 order transmitted to OAL 3-22-2001 and filed 5-2-2001 (Register 2001, No. 18).
22. Change without regulatory effect amending Note filed 2-28-2002 pursuant to section 100, title 1, California Code of Regulations (Register 2002, No. 9).