The COVID-19 State of Emergency suspended the Parental Fee Program. The State of Emergency will end on February 28, 2023. The Parental Fee Program will begin again on March 1, 2023, with fees becoming effective May 1, 2023. The Department of Developmental Services will correspond with Program eligible parents in early March to begin fee determinations.
The Parental Fee Program (PFP) assesses a monthly fee to parents of regional center consumers under the age of 18 who receive 24-hour out-of-home care services paid for with state funds.
Parents of regional center consumers in 24-hour out-of-home care services paid with state funds are eligible for a parental fee assessment. Parents with annual gross income at or above 201 percent of the current Federal Poverty Level are assessed a fee based on a percentage of income. A chart of household size, annual gross family income and fee percentages provides parent’s the ability to estimate their monthly fee English| Spanish. The monthly fee shall not exceed the cost of caring for a child, as determined by the most recent data available from the United States Department of Agriculture’s survey on the cost of raising a child in the west region, or the cost of services provided, whichever is less. The statutory authority for the Parental Fee Program is located in the Welfare and Institutions Code, Section 4784.
Department of Developmental Services Client Financial Services Section 1215 O Street (MS 9-60) Sacramento, CA 94244-2020
1. Who is eligible for the Parental Fee Program?
2. What information is used to determine the monthly fee?
- Both parent’s annual gross income
- 50% of step-parent’s income
- Household size
3. How is the fee calculated?
- Parents with annual gross income below 201% of the Federal Poverty Level* (FPL) will be assessed a $0 fee.
- Parents with annual gross income at or above 201% of FPL will be assessed a fee based on a percentage of income as shown in the fee schedule.
For example, a family of 4 at different income levels will have their fee set as follows:
Annual gross income of $45,000 is below 201% of FPL Monthly Fee= $0
Annual gross income of $70,000 is between 201%-300% of FPL. Monthly Fee will be calculated using 3% of annual gross income and dividing this amount by 12 months.
$70,000 x 3% = $2,100/12 months = Monthly Fee of $175
Annual gross income of $95,000 is between 301%-400% of FPL. Monthly Fee will be calculated using 4% of annual gross income and dividing this amount by 12 months.
$95,000 x 4% = $3,800/12 months = Monthly Fee of $317
Annual gross income of $115,000 is between 401%-500% of FPL. Monthly Fee will be calculated using 5% of annual gross income and dividing this amount by 12 months.
$115,000 x 5% = $5,750/12 = Monthly Fee of $479
Annual gross income of $150,000 is above 501% of FPL. Monthly Fee will be calculated using 6% of annual gross income and dividing this amount by 12 months.
$150,000 x 6% = $9,000/12 = Monthly Fee of $750
4. What documents are required for parental fee assessments?
- Three successive pay stubs for both parents issued within the last 60 days.
- Employer provided earnings statement issued within the last 60 days
- Unemployment, Social Security, Disability, Workers Compensation, or other Public Aid requires copy of award letter issued within the last 60 days or documented proof of the amount of the monthly award received.
- Child support and alimony income require proof of support amount received.
5. When can parents file an appeal?
Appeals can be filed for the following reasons:
- When you feel the Department made a mistake in calculating your parental fee amount.
- When you feel the Department made a mistake in denying or in calculating the amount of home leave credits.
- When you feel the Department made a mistake in denying your request for temporary fee waiver.
6. What happens if parents do not send all the information needed to determine the parental fee?
Parents who do not complete and return the FFS with the income documentation requested within 30 days of the Department’s request, will be assessed the maximum fee allowable. Maximum fees are calculated using the most recent data available from the United States Department of Agriculture’s survey on the cost of raising a child in the west region. Maximum fees will be calculated based on the consumer’s age group.
|Age Groups||Maximum Fee|
**USDA Maximum Cost of Caring for a Child.
Parents who later provide income and family size information necessary to assess their calculated fee will have their fee adjusted accordingly.
7.What happens when a parent’s income or household size changes after the parental fee was assessed?
8. What are Home Leave Credits?
These are daily credits granted by Department to parents who take their child out of the 24-hour care facility for a period of no less than 6 consecutive hours in a 24-hour period. The credits accumulated each month are used to reduce the amount of the monthly fee due from parents. In order to qualify for Home Leave Credits (HLCs), the following requirements must be met:
- Parents need to complete DS1214 form. The HLC form is available on DDS website at https://www.dds.ca.gov/services/family-fee-programs/pfp/.
- The HLC from must be signed by home care facility staff certifying the dates and times of the child is away from the care facility.
- The HLC request must be received by DDS within 60 days from the date of parents’ visit.
HLC requests received and approved by the 15th of each month will be posted in the following month’s statement.
9. How can parents pay their Parental Fee?
Parents can pay their parental fee with check or money order. Payments can be mailed to:
Department of Developmental Services, Client Financial Services, 1215 O St, MS 10-30, Sacramento, CA 95814
Parents can also make payments using a credit card (Visa/MasterCard only) by phone at (800) 862-0007, Monday through Friday from 8:00 a.m. – 5:00 p.m. to make a payment over the phone.
10. Who can parents call for other Parental Fee Program questions?
Parents can contact Parental Fee Program staff at 1-800-862-0007, Monday through Friday from 8:00 a.m. – 5:00 p.m. Parents can also email the program at firstname.lastname@example.org.
Last modified: May 1, 2023